University Parking permits

These are designed to provide more flexibility around when and where you park whilst continuing to prioritise parking for those staff with the greatest need. Parking charges are also being resumed. You apply for a permit through your department using the Planon system.  

Parking on University land requires a valid permit. 

Free parking ends on 31 October 2021 and your Temporary Permission to Park (TPTP)permit will no longer be valid. From 1 November, staff will require one of the permit types listed below to park on University property. 

Any parking permit issued by the University only gives you the right to hunt for a parking space. It does not give you the right to use a particular space and does not guarantee that a space is available. You cannot use your permit for on-street parking on the public highway.  

To ensure permits are issued by 1 November, departments must approve applications from their staff by 1 October. Please speak to your departmental permit administrator for advice on any internal application deadlines for your department.

 
Types of permit

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Peak permit 

This provides the right to hunt for a space on fixed days of the week, now available in half-day units. This is suited to staff who have a fixed, regular on-site working pattern. It also includes the rights to park at off-peak times and to hunt for a space on days not covered by the permit for an additional daily charge payable via the online store. Applications are subject to departmental permit allocations. 

Flexible permit

This provides the right to hunt for a parking space on any working day upon payment of a daily charge. This may suit staff who have an irregular on-site working pattern and may not know far in advance when they require parking. In addition to the daily charge, there is an annual cost of £40 per year, which gives staff the right to park at off-peak times. Applications are subject to departmental allocation. 

Please note that a Flexible Peak Permit is only automatically valid at off-peak times. To activate a Flexible Peak Permit for peak hours, holders must pay a daily charge via the online store.

    ROQ Temporary Peak Permit (RFPP)

    In addition to departmental allocations, all staff are entitled to apply individually for a Radcliffe Observatory Quarter site-specific Temporary Peak Permit (RFPP). The permit provides the right to hunt for space within the ROQ temporary car park, paying an initial one-off charge of £10 and then a daily charge thereafter. This permit is only valid until the planning permission for temporary parking at the ROQ site expires on 31 December 2021.

    Applications are subject to a central allocation. 


    Old Road Campus Temporary Peak Permit (OFPP)

    In addition to departmental allocations, all staff are entitled to apply individually for an Old Road Campus site-specific Temporary Peak Permit (OFPP). The permit provides the right to hunt for space within the ORC temporary gravel car park, paying an initial one-off charge of £10 and then a daily charge thereafter. This permit is only valid until the planning permission for temporary parking at the ORC site expires on 31 December 2021.

    Applications are subject to a central allocation.

    Once you’ve selected the type of permit you would like, you need to decide which geographical area you want the permit to cover.

    Each peak or flexible permit covers one of the following areas:  

    • The Central Area (only available to staff in departments listed  )
      • City Centre sites: Bevington Road, St Cross Building, Manor Rd, Keble Triangle, Museum of Natural History, Parks Rd, Science Area, South Parks Rd, 7-21 Banbury Rd, 56 & 58 Banbury Rd and 15 Norham Gardens.

    • Old Road Campus (only available to staff in departments listed  
    • Osney Mead (available to all staff via their department) 
    • Begbroke Science Park or Ewert House (only available to staff based at these sites) 

    Parking Space Map

    The map shows you the location of the five Peak Permit parking sites and two Temporary Peak Permit car parks.

    CLICK TO VIEW PARKING MAP

    Any member of University staff can apply for an annual off-peak permit in either the central area or Old Road Campus at any time for £40, valid between 4pm and 7am weekdays and all day Saturday and Sunday. Application details are available under the permit applications tab.

    If you want to park at one of the hospital sites, you will need to email the Oxford University Hospitals NHS Foundation Trust

    Step-by-step application process

    Departmental allocation is based on headcount. These ratios are based on historical usage patterns.

    Departments will be responsible for approving applications received based on the priority criteria of Disability (other) and Family Commitments (see below).

    Permits must be allocated on the basis of need, regardless of the type of permit. 

    Assessment of Need (Non-Blue Badge holders)

    There are two main criteria by which the need for a peak permit may be assessed. The application of these criteria does not afford any priority on the basis of seniority, rank or length of service.    Departments are required to assess applications from staff on the basis of Criterion 1 and Criterion 2 as detailed below. Criterion 1 must be accorded the highest priority. The Car Park Working Group (CPWG) expects that, given the existence of comprehensive Park & Ride, applications based on the inadequacy of public transport alone will be given low priority.   

    Other mental or physical conditions: 

    Applies to staff members not holding Blue Badges but applying on grounds of a mental or physical disability. Staff with a mental or physical condition that makes it difficult for them to walk, use public transport or a bicycle should continue to be accorded a high priority for a permit. It should be borne in mind that the need to travel by car may result from a number of mental health conditions and neurodivergences and that we are required to consider these with equal weighting in comparison to physical conditions. For further details see the Disabled Parking Guidelines.

    The Legal Services Office has advised that evidence of a disability cannot be requested while applications on other grounds (e.g., need to collect two children from school) are taken on trust. It is also worth noting that, in any case, evidence in the form of a GP’s letter is of limited value in this circumstance, as GPs are obliged to act in the interests of their patients and are therefore unlikely to refuse the request to provide a letter of support. Where a dispute arises, the advice of the Occupational Health Service may be sought by the department or by the CPWG.

    COVID19 vulnerability and travel to work are one of the issues which should be considered when departments are planning for staff to return on-site. In the event of operational needs requiring staff at high risk to attend work, these staff should be accorded high priority for a peak permit.

    Family commitments:

    Applies to staff needing to attend on dependent family members on a regular and frequent basis. The application should set out the nature of the duty of care (e.g. school runs, hospital/home visits), the ages of any children involved, the locations of schools, hospitals, etc. and why the duty cannot be fulfilled on foot, by bicycle or public transport.

    As this is a pilot, we will regularly monitor the requests for different types of permits and how many spaces are being used. Based on this data, we hope to be able to release more permits. 

    We plan on writing to departments in late Michaelmas term 2021 with details of whether we can increase your departmental allocations and release more permits from Hilary term 2021 onwards.

    Application forms

    Peak Permits (PP)

    University site

    Restrictions

    Cost

    Application forms

    Central Areas    

    Holders have the right to hunt for a space on fixed days of the week and hunt for a space on days not covered by the Peak Permit, for an extra charge, also includes parking during off-peak times*

    1.75% of salary per annum for fixed days (pro-rata)

    £4.80 per day for uncovered days

    Central Peak Permit     

    Old Road Campus    

    Holders have the right to hunt for a space on fixed days of the week and hunt for a space on days not covered by the Peak Permit, for an extra charge, also includes parking during off-peak times*

    1.75% of salary per annum for fixed days (pro-rata)

    £4.80 per day for uncovered days

    Old Road Campus Peak Permit

    Osney Mead    

    Holders have the right to hunt for a space at peak times on specified days of the week and hunt for a space at peak times on other days, for an extra charge, also includes parking during off-peak times*

    0.35% salary per annum (pro-rata)

    £1.00 per day for uncovered days

     Osney Mead Peak Permit

    Begbroke Science Park

    Holders have the right to hunt for a space at peak times on specified days of the week, at either Begbroke, also includes parking during off-peak times*

    £40 per annum. No booking charge Begbroke Peak Permit
    Ewert House

    Holders have the right to hunt for a space at peak times on specified days of the week, at either Ewert House, also includes parking during off-peak times*

    £40 per annum. No booking charge Ewert House Peak Permit

    See Types of permits for more details
    Note* Park during off-peak times, valid between Monday to Friday 4pm and 7am and all-day Saturday and Sunday.


    Flexible Permit (FPP)

    University site

    Restrictions

     

    Cost

    Application forms

    Central Areas

    Buy the right to hunt for a peak-time space on any working day, on payment of an additional charge for that day, also includes parking during off-peak times*  

    £40 per annum plus £4.80 per booking

    Central Areas Flexible Permit

    Old Road Campus

    Buy the right to hunt for a peak-time space on any working day, on payment of an additional charge for that day, also includes parking during off-peak times*  

    £40 per annum plus £4.80 per booking

    Old Road Campus Flexible Permit

    Osney Mead

    Buy the right to hunt for a peak-time space on any working day, on payment of an additional charge for that day, also includes parking during off-peak times*  

    £40 per annum plus £1.00 per booking

    Osney Mead Flexible Permit

    See Types of permits for more details

    Note* Park during off-peak times, valid between Monday to Friday 4pm and 7am and all-day Saturday and Sunday.

    Off-Peak permit

    University site

    Restrictions

    Cost

    Application form
    Central area or Old Road Campus Buy the right to hunt for a space.
    Valid between 4 pm and 7 am weekdays and all-day Saturday and Sunday.
    £40 per annum Off-peak permit

    Temporary Peak Permit (RFPP & OFPP)

    University site

    Restrictions

    Cost

    Application form
    Radcliffe Observatory Quarter

    Buy the right to hunt for a space on any working day, on payment of an additional charge for that day, also includes parking during off-peak times*
    Expires on 31 December 2021

    £10 one-off payment, then £4.80 per booking ROQ Temporary Peak Permit
    Old Road Campus

    Buy the right to hunt for a space in the ORC gravel car park on any working day, on payment of an additional charge for that day, also includes parking during off-peak times*
    Expires on 31 December 2021

    £10 one-off payment, then £4.80 per booking ORC Temporary Peak Permit

    See Types of permits for more details

    Note* Park during off-peak times, valid between Monday to Friday 4pm and 7am and all-day Saturday and Sunday.

    Blue Badge holders

    If you are a current Blue Badge holder, you are automatically entitled to a permit to use a University parking space as close as possible to the entrance of your workplace.

    Your department is responsible for reserving a suitable space for you whenever you need it.

    Otherwise, it will be available for other users. You must display your Blue Badge and your parking permit. If you need to travel frequently between 2 or more sites, you are entitled to space at each one. If you visit only occasionally, you will need to arrange a parking space yourself.

    If you don’t have a Blue Badge but are eligible for one, you should obtain one to qualify for the scheme, but arrangements can be made for you in the meantime.

    Permits are valid for up to 12 months from 1 October to 30 September.

    Disabled parking permit 2021 - 22

    University Sites Restrictions Cost Application form
    All Sites Blue Badge holders only N/A Blue Badge Permit

     

    For further information relating to disabled parking or advice contact Ed Wigzell, Sustainable Travel Officer.

    Tracking an application

    Check the progress of your application:

    Track Application

    Pay daily parking charge

    In addition to the annual cost of either a Flexible Parking Permit or Peak Permit, staff will need to pay a daily charge for specific days from 1 November 2021 onwards. The daily charge is payable via Oxford University's Online store.

    Use the below button to pay the daily parking charge.

    *Button will be live and you can make a payment from 1 November 2021*

    Permit Management

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    If you are responsible for handling parking permit applications for staff in your department you need to make sure that the Nominated Car Parking Permit Administrator for your department in the PERMIT ALLOCATION LIST   has access to Planon and can approve/not approve applications as they are submitted. 

    If you want to discuss the number of permits your department has been allocated please contact facilities@admin.ox.ac.uk.

    Review applications 

    To view and export applications, use this link.

    To approve or decline applications, use this link.

    Replacing a permit

    To replace a lost or stolen permit please click the button below, which will take you to the Online Store. You will be charged £5. FM Helpdesk will be notified of your payment and will send you a replacement permit in the internal mail.

    Replacement permit form

     

    To cancel a current permit please email facilities@admin.ox.ac.uk.

    Make a change

    Tell us if you: 

    • change your car and have a new registration number, including if you have a different car temporarily for repairs or services. Be aware notices in windscreens are not permitted. 
    • change your name or other contact details.
    • If you need to change the days on your permit, your original application will need to be cancelled and you will need to reapply. These changes may affect your department’s allocation and your new permit will need approval. 

    Report a change

    Applications should be made for one or more of the following reasons:

    • Disability (other)
    • Family commitments
    • Other (e.g. departmental requirements, staff retention)

    Any application for the reserve pool must be demonstrably weaker than applications that you have already met through your departmental allocation.

     University’s reserve pool

    Need help? 

    If you need further information or assistance with viewing or downloading your application, please contact the systems team at planon@admin.ox.ac.uk 

    Request a login


    If you don’t have an account, please request access here.

    Request

    Contact us


    Permit enquiries  

    FM Helpdesk 

    01865 (2) 70087

    facilities@admin.ox.ac.uk

     

    Policy enquiries 

    travel@admin.ox.ac.uk 

      

    Hospital sites 

    parking.applications@ouh.nhs.uk

    Related links