Flight Levy Recharging

The first flight levy recharge will be completed in the week commencing 17 October 2022 for travel booked or expensed 1-31 August 2022. Flight levies will be recharged monthly after that.

 

Calculating the flight levy amounts

For departments booking through Key Travel, the flight levy amounts are calculated by Key Travel and recharged accordingly.

All other bookings (expensed claims, Barclaycard purchases, and other travel providers), the flight levy is calculated based on levy averages of the Key Travel bookings to those regions. Regional averages are used because the information available on these bookings is less complete.

These averages for flights are as follows:

Flights to regions

Flight levy for return flights to this region

Flight levy for one-way flights to this region

UK

£4.80

£2.40

Europe

£8.94

£4.47

Africa

£60.29

£30.14

Asia

£69.34

£34.67

North America

£63.76

£31.88

South America

£77.41

£38.71

Oceania

£141.57

£70.79

The flight levy is charged to the default departmental code unless your department has provided another code. A new code can be provided for subsequent recharges. Use the Oxford University Flight Levy form to submit a departmental cost code.

Reallocating the flight levy - Industrial/commercial and fixed price contracts can have the flight levy cost charged to them. The flight levy cannot be charged to research projects that require directly incurred cost reporting.

Key to understanding the journal description and levy calculation

To support departments, the below provides example journal descriptions and levy calculations.

First 4 letters

Data source

Data used

Example of recharge journal description -dependent on the information contained in the data source.

PO/Cost centre/Project code/SOF

Flight levy calculation

KEYT

Key Travel

(University’s preferred supplier)

Bookings 1-31 August 2022

KEYT Aug Flight levy MAURO PROF SMITH_2022-08-17Premium Economy London Atlanta DJ2040516 inv#51766751

PO number & Invoice number

By Key Travel

EXPS

SAP CONCUR report on e-expenses claims

Claims submitted 1-31 August 2022

EXPS Aug Flight Levy Phillips, David_17/06/2022 Research Fieldwork Economy/StandardHeathrowBeira_AE0000 SB701

Cost centre/project code & Source of funds

Estimated levy based on Key Travel regional averages

BARC

Oracle report- flight bookings with airlines using Barclaycard

Bookings 1-31 August 2022

BARC Aug Flight levy 26/08/2022Iberia - Ticket Change Fare: London - Santa Cruz de la Palma HJ9999

Cost centre

Estimated levy based on Key Travel regional averages

 

 

CORP

Oracle report- flight bookings with Corporate Travel

Bookings 1-31 August 2022

CORP Aug Flight levy 18/08/2022DABU-24- 28 July -MALPENSA AIRPORT LOCARNO BK9999

Cost centre

Estimated levy based on Key Travel regional averages

 

OFSA

OFS report (one of the University’s contracted suppliers)

Bookings 1-31 August 2022

OXFS Aug Flight Levy HARDY 3 August 2022 GDANSK Economy CD2004917

PO number

Estimated levy based on Key Travel regional averages

 

OXTR

Oxford Travel Agency report (one of the University’s contracted suppliers)

Bookings 1-31 August 2022

OXTR Aug Flight Levy Robert Morby 15 August 2022 LON-PRG-LON Economy AT2043004

PO number

Estimated levy based on Key Travel regional averages

 

Need help?

For any queries on the flight levy, please email travel@admin.ox.ac.uk and use the following template:

 

  • Name of department:
  • Cost centre/project code:
  • Nature of query (include one of the below)
    • Flight levy amount
    • Journal description
    • Cost centre
    • Allocation of flight levy
    • Other – provide details
  • Details:

Improvements

We welcome input on improving the flight levy recharging process, please send your feedback to email travel@admin.ox.ac.uk.

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+44 (0) 1865 2 88782

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